In your hiring process, different team members have access to different kinds of information. Our permissions are set up to ensure that Luma supports that structure and gives your whole hiring team the information they need to do their part.

There are 3 permissions levels in Luma:

  1. Admin. Admins can do anything in Luma and have access to all interview content. They can edit core competencies, set up integrations, manage users, and view all interview content. This role is generally suitable for members of the Talent Acquisition team.

  2. Hiring Manager. If you are a Lever or Greenhouse user, then Luma will automatically pull in the hiring manager for roles that have a hiring manager assigned and are syncing to Luma. Hiring manager permissions allow users to see all interviews for their roles. Admins can also assign Hiring Manager access by role on the Team settings page.

  3. User. All interviewers are users by default. Users can see their own interviews, as well as Luma recommended highlights for the candidates that they interview.

Here's a matrix to help you understand exactly what users of various permissions levels can do in Luma.

User

Hiring Manager

Admin

Viewing Luma recommended highlights

  • When they are an interviewer

Yes

Yes

Viewing team highlights

  • When they are an interviewer

  • When shared with them

  • For roles they own

  • When they are an interviewer

  • When shared with them

Yes

Viewing candidates

  • When they are an interviewer

  • For roles they own

  • When they are an interviewer

Yes

Viewing interviews

  • When they are an interviewer, or when shared with them

  • For roles they own

  • When they are an interviewer

Yes

Managing core competencies, integrations, and team permissions

No

No

Yes

To manage permissions, go to Settings, then Team. Edit a user to see and change their permissions.

If you still have questions or concerns about access, please feel free to reach out to support@lumateams.com. We are happy to help.

Happy interviewing!

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